[UPDATE] Using live chat to close more deals

People nowadays are looking for quick and easy ways to get in touch with brands. Conversational marketing is the way to go. This article dives into conversational marketing, why it works, how it can be implemented as well as best practices.

HubSpot’s Sabine Schmidt delved into the latest marketing, sales and service trend at the Johannesburg HubSpot User Group (HUG) in 2019. She explained to the audience that, “Conversational marketing - in other words, live chat or a chatbot - is the quickest way for someone to get in touch with your brand. It’s very targeted and can be easily customised in a short time frame. This is what people are looking for nowadays.”

Sabine works as an Implementation Specialist (IS) at HubSpot Dublin, and has been learning about and implementing conversational marketing best practice with customers from all over the globe.

Screen Shot 2021-11-25 at 10.34.39 AM

We’ll go into her talk and the methodology in more detail below, and we’ve added a handy checklist for you to download and use to get your conversational marketing set up and optimised for sales.

Why does conversational marketing work?

“People are impatient and speed is key,” says Sabine. “82% of people rate a speedy response from a brand as important as they don’t have time to wait in a phone queue, or for an email reply.” This applies to both sales conversations, where people are looking for quick replies to their sales queries, and service, where people want fast solutions to their challenges.

In essence, the customers and prospects of today expect a fast, personal experience from brands and are disappointed when they don’t receive it. This means that excluding chat from your brand experience is not neutral for customers - it could actually have a negative effect on your buyer personas.

Screen Shot 2021-11-25 at 10.35.46 AM

Challenges of implementing conversational marketing

In a word: resources. Many companies look at the opportunities that chat offers and want to implement them immediately - after all, who doesn’t want more sales or delighted customers! The challenge that many brands face is having staff to man the chat functionality, especially when this is expected to be “on” 24/7.

Sabine offers several solutions to this problem:

  • Have a chat strategy: Think - what do you want to get out of your chat options? In the context of this blog post around driving conversions, it would be more leads - but it could be self-service, for example.
  • Become very targeted with your chat windows: In light of your strategy, don’t have chat open on every single website page. Choose the most strategic pages that align with your chat goal.
  • Set up chat prompts: Trigger chat windows to open to certain prospects based on certain actions - for example, at the thank-you page of a content offer, or after they’ve viewed a certain number of pages.
  • Considerations: If you are driving a specific strategy for lead generation, you may want to assign certain conversations and route them to a dedicated member or team who can then intervene and contact the visitor who submitted an enquiry. 

Optimising chat to drive sales

If you’re using chat or conversational marketing to drive sales, there are several ways Sabine recommends to optimise your chat to drive leads, conversions and sales.

  1. Train your team in inbound sales and consultative selling. Your chat tool shouldn’t immediately go in for the ‘hard sell’. It needs to build a personal relationship with your prospects and look at their needs before suggesting a product.
  2. Make sure your entire company is on board with the different lead qualification metrics, so the chat consultant that deals with the first contact, and the salesperson that needs to close the deal, have the same understanding of an MQL (marketing qualified lead) and SQL (sales qualified lead). This is key as you don’t want to waste the sales team’s time with poor quality leads.
  3. It’s also important to clarify the disqualification metrics - get rid of the poor fits as soon as you can to save everyone time.
  4. To target the people most likely to actually buy from you, be savvy about the placement of your chat windows. Sabine recommends opening up chat windows on, for example, product pages, and thank-you pages for decision stage content offers.

With Sabine’s insights, it’s easy to turn conversational marketing into the tool your business needs.

Now that you know the basics of how to use conversational marketing to drive more sales, download our checklist to implement this in your business.

For those organisations that have already adopted chatbots as part of their conversational marketing strategies, Marwa Greaves, Director of Global Messaging at Hubspot, discusses what organizations should continue to do with live chats and chatbots in 2021. 

Keep Experimenting with Live Chat and Chatbots

Marwa Greaves suggests that organizations should consider running experiments on different channels where their customers are engaging, including Facebook Messenger or WhatsApp. HubSpot is currently experimenting with a WhatsApp messaging experience to reach their global audience and allow them to connect with our sales team through a one-to-one experience.

When experimenting with different channels, it is also worth experimenting with different messages and phrases to determine what gives the highest number of quality interactions - similar to A/B testing.

Take the time to personalize

Once you’ve nailed the performance of your chat channels, you can now begin to add the personalization touch.

Personalization will add an engaging and professional feel to your interactions and make your prospects feel ‘special’. Personalization will go a long way in developing brand loyalty and affinity. It is important to note that the message tone should be tailored to the platform that it will live on.

For instance, a Whatsapp conversation will sound very different to a conversation on your website. Whatsapp is a more personal conversation, usually person-to-person, whereas a conversation on your website would be more professional. 

Allow the bot to solve one problem really well

Marwa suggests that in order to be valuable to customers, a bot needs to specialize in one specific task. “One bot will never perform like the all-knowing Alexa, at least not now.” 

You need to determine whether or not a bot is actually the best solution for your problem because sometimes, traditional communication methods might still do the trick. Creating bots to solve multiple problems at once will not suffice. 

Marwa advises that a bot should be created for individual tasks in order for it to increase its impact and effectiveness for users. Focusing bots on individual tasks also allows for easier quality checking. 

Chatbots are certainly here to stay and consumers will now expect bots to be highly valuable and efficient. In addition to our checklist, we recommend checking out HubSpot Conversations, a simple tool that allows for streamlined, one-to-one communication. 

Download your checklist now